Tips and Techniques to Apply for a Healthy and Productive Workplace

Posts Tagged ‘Coaching’

Fabio Capello Should Have Read This Book

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Have you ever heard a manager say – “I don’t care if my staff like me or not as long as they respect me.” – What a load of baloney!

It doesn’t matter if you are in business or in sport. If you want a highly motivated team who produce results, then it makes a truckload of difference if they like you!

I’ve been reading reports about the football teams in the World Cup and the relationships with their manager.
Before England was so decidedly beaten by Germany, and in the build up to the Algeria game, one newspaper reported – “the squad have grown sick and tired of Capello’s off-hand attitude. One senior player complained that the Italian had walked past him in the team hotel without even saying hello.”

Now that may or may not be true, but other reports suggest that Capello may be respected by the team, but they certainly don’t seem to like him.

Phil Neville the Everton, England and ex Manchester United footballer once    commented – “If the players like you, then that decides ninety-five percent of your success as a manager.”

If you read my article ‘What Makes Good Managers Good’ you’ll see that successful managers such as Sir Alex Ferguson and Jose Mourinho are very much liked by their team members.

That human connection is what separates the respected managers from the highly successful and liked ones!

‘How to be a Motivational Manager’ is available for all football mangers and anyone else who wants a successful team

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How to Manage Difficult People Book Review

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Book review taken from BuilderJobs magazine:

“The author worked as a manager in sales and customer service for 15 years, so he should know a thing or two about dealing with difficult people, and his practical expertise certainly shows. This book is stuffed with sound advice, although Fairweather can be a trifle self-indulgent at times. Covers all the bases, from identifying difficult people to developing strategies for success.”

I wonder what the reviewer means by ‘self-indulgent’!?

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What Makes Good Managers Good?

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“How do I motivate my team?” That’s the question, I’m most often asked by frustrated managers. They want some instant fix, a ‘magic bullet’ that improves team motivation overnight. But as we all know, life isn’t like that.

I understand and appreciate why this question is being asked, I was a manager for fifteen years, I’ve felt the pain, and I understand the challenges managers face every day with their people.

The answer is – “You don’t motivate your team, you create the environment where they motivate themselves.”

Effective motivation is intrinsic, it has to come ‘from within’. There is no instant fix; it’s an ongoing day to day process of small actions that build a highly motivated team. It’s like pushing a heavy boulder, you need some initial effort to get the process going, but once you’ve done that, it takes a lot less effort to keep it moving.

There is no point in a football manager having a shouting session in the locker room at half time; at best, that’s only a short term fix.

So how do the good managers create this motivation environment?

I’ve spent years studying successful managers whether they were in business or in sport, trying to establish what makes the good guys good. I also thought about the managers that I worked for, and the ones I respected. And I have absolutely no doubt in my mind that these managers and coaches know:

  1. How to do all the business parts of the job
  2. How to do all the human parts of the job

A manager can have a certain level of success if they’re good at the business part of the job, but not so good at the human part. Some managers can go through their whole career by being competent in all the business and technical aspects of the job.

But to be a really successful Manager, and build a self-motivating team, you need to be good at the human part of the job.

Now you’re probably starting to feel a bit uncomfortable about all this ‘human, touchy feely’ stuff, and you’re not alone, many managers feel the same way. They’re terrified of being seen as a soft touch. But if you want to be successful; get over it guys n gals!

Let me give you some examples of what has been said about successful football managers.

I read a newspaper report about the Manchester United soccer player, Wayne Rooney and his relationship with his manager Sir Alex Ferguson.
In Rooney’s words – “Sir Alex is a hard manager and a tough manager, but he also gets on well with the players. The players can talk to him and that’s important. That’s all you need in a manager, to know you can trust him and turn to him when you have problems.”

Jose Mourinho, the new manager of Real Madrid, is the World’s highest paid football manager. In an interview for Men’s Health magazine, he was asked what quality was most important in contributing to his success as a manager. “I think its love,” he replied. “Love comes first, and because of love, other things arrive. I think without my love for my wife and for my kids, I wouldn’t be the manager I am. I think life is about that.”

Mourinho’s love extends beyond his family: his love applies to his players as well; Mourinho speaks of them like favourite sons. He has undoubted love for them, as they, quite obviously, have for him.

Now I know what you’re thinking – do I have to tell the people in my team that I love them, should I buy them presents? Somehow I don’t think so!
However you do need to:

  • Spend some quality time with each of them
  • Listen to them and really get to know them
  • Coach them on the job, and help them find solutions to job related or personal problems
  • Find ways to make their job more interesting
  • Show that you appreciate them and have some fun
  • Let them know what’s happening in the organisation
  • Trust and believe in them, don’t keep ‘supervising’

You have to do, say or demonstrate behaviour to your team members that lets them know you care about them.

That’s what makes the good managers good, and if you want to join them, the question is: -

Are you tough enough to care?

Use Coaching to Resolve Poor Behaviour

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Coaching is about finding out the cause of poor performance or behaviour and discussing with the team member how to put it right.

The team member might respond immediately to coaching and improve the situation. However the improvement may not always be permanent and you may have to do further coaching.

When I suggest this to some managers, they see it as some kind of touchy-feely softly-softly approach. Let me assure you right now – it’s not!
It’s about telling the team member what part of their behaviour you’re unhappy with, listening to what they have to say and agreeing a way forward.

The goal is to achieve a change in behaviour that the team member is committed to and helps you achieve your outcomes.

Think of a time when somebody, a teacher, parent, boss, – coached, taught or encouraged you get better at something.

When I ask this question on a seminar I get responses such as – “I felt good – inspired – motivated – pleased – confident – want to do better.” That’s what you’re aiming for in your team

6 reasons to coach:

1. More productive behaviour – The first objective of coaching is to resolve the poor behaviour. If it’s done properly then that’s what you’ll achieve. However there are other benefits such as happier customers and more business

2. The team member knows what’s expected – Coaching allows you to make it very clear to your team members what is expected of them. Many mangers fall into the trap of ‘assuming’ that the team member knows what’s expected. This is the cause of many examples of poor behaviour. The team member didn’t know – “reports had to be submitted by the 15th of the month.” They didn’t know – “they could give the customer their money back.” Didn’t know – “they had to be on time for the meeting.”  Coaching allows you to calmly and clearly, make clear what’s expected.

3. The team member is motivated to change – The only real motivation is internal motivation. Coaching allows you to create the environment where the team member makes the decision to change for themselves. This means that they’re more committed to the change and it’s more likely to happen. It’s also easier on you because you don’t have to ‘drive’ the person to make the changes.

4. They know you care – If you coach, in a structured way, your people will see you as supportive and understanding. They’ll know that you’re not just ‘picking’ on them and that you’re looking for a win-win situation.

5. It ensures a happy and motivated team – That means better results, you achieving your outcomes and there’s much less stress all round.

6. Less warning interviews – If you coach poor behaviour as and when it occurs then you’re likely to have far fewer warning interviews. The manager, who ignores poor behaviour, lets the situation build up and then finds himself in the ‘warning’ situation.

If you want more information on how to coach your team, please get in touch or read these books.

You Can’t Make People What They’re Not

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Do you have people on your team who are not performing to your satisfaction? I reckon you probably do; and I believe that too many managers are spending too much time trying to change people. They seem to believe that if they train people, tell them what to do or threaten them with the sack, then they can get them to change.

The Motivational Manager concentrates on developing the strengths of his team members – not trying to correct their weaknesses. Sometimes you have to manage around a weakness but you can’t make people what they’re not.

Some years ago I decided to improve my golf by taking some lessons. A friend and I spent some hours with a professional golfer at a local country club. This was really useful to me and I did get better. However my friend Norman hadn’t a clue. No matter what the pro told him to do, how to change his stance and his grip, he could hardly hit the ball. If you’d given Norman a hundred lessons and threatened him with a gun, I doubt if he’d ever have completed a round of golf in less than two days. Robin is a successful lawyer and makes a lot of money, however a golfer – he is not!

So if you have a sales person on your team who isn’t bringing in the sales, or a production engineer who isn’t making his quota then you have to make a decision. Is this person not producing because they don’t have the ability – because they need more training or – because there’s another reason?

It’s important to understand that the individual may not be able to do the job. They may tell you they can do the job because they’re unwilling to accept defeat. However, I’ve known people in sales jobs who shouldn’t be in sales and doctors, plumbers, lawyers and engineers who were also in the wrong job. What you need to do is get people who can’t do the job into a job that they can do or get them out of your team.

I hear you saying – “easier said than done Alan” and you’re right. But the Motivational Manager needs to address these issues for the good of the team and the business. It often takes co-operation from your manager, but that’s a subject for another day.

Let me know your thoughts.

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Motivate Your Team – Get off your ‘butt’

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Have you ever heard yourself saying this to members of your team – “My door is always open, come and talk to me anytime.”

The RedBalloon office - an example of an open ...
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I hate to tell you this, but you have to accept that your team won’t always do that. They might not want to bother you or they may feel that they should know the answers to their questions and they’ll look stupid if they ask. And how many times have they approached you and you’ve been on the phone or ‘too busy’?

It’s your job to get out and talk to them. I’ve also heard managers say – “I sit with my team in an open-plan office so I’m always available to them and I hear what’s going on” – oh no you don’t!

If you want to motivate your team; it’s important to get out of your office or up off your seat and mix with individual team members on a regular basis, don’t wait for them to come to you.

Pull up a chair and have chat, and don’t just talk about business, find out how they’re doing on a human level. That doesn’t mean prying into their personal life, but your team members want to feel that you’re interested and care about them as a person.

It’s also important that they feel free to chat amongst themselves so don’t stifle that. A team that have good relationships with you and each other are a motivated and productive team.

What do you think?

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Customer Service Training is a Waste of Time

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A waste of time! That may sound a bit strange coming from someone who has delivered hundreds of customer service seminars over the past fifteen years. However, there are two provisos.
Customer service training is a waste of time unless managers, supervisors and team leaders:
1. Attend the same training
2. Are trained to motivate and coach their staff when they return to the workplace
Managers, supervisors and team leaders need to experience the training undergone by their staff and then support the training outcomes by daily on the job coaching.
They need to spend quality time with their staff, walking the job, listening and observing interactions with customers either face to face or on the telephone.
When they see or hear something they do like, they need to tell the team member about it. When they see or hear something they don’t like, they need to tell the team member about it.
It’s important to do this coaching in a positive and productive manner in order to support good behaviour and rectify not so good behaviour.
To help managers and supervisors become more successful, I’ve developed a stimulating and highly interactive seminar – Motivating for Customer Service. This will give managers, supervisors and team leaders, the skills and abilities that will help them motivate their staff and support the customer service efforts of their business.
For more details, check out my website.
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